Club & Organization Registration Process

Log into the Online Club Directory.

You will select “edit existing club” and locate your club. You can also search for your club based on its category. Some clubs are listed as Winona State xx Club, or WSU xx Club, so look carefully!

Scroll down to start editing your club information. Only identified student club/organization leaders or the WSU advisor can make edits. Update names and contact information of President/Primary Contacts, Treasurer, other Officers/Leaders, and your WSU Faculty/Staff Advisor.

Only these identified leaders or officers on your Club Directory can submit official forms on behalf of your club. These forms include the Student Senate Funding Request Form and the Activity Registration Form.

For any questions, or to get edit access, please email the Alliance of Student Organizations Director at ASO@winona.edu or Tracy Rahim at trahim@winona.edu.

Update your membership roster by using the people picker tool in the directory. Delete any inactive or graduated members and add in any new ones.

There must be at least 10 current WSU students (between leaders and general members) to be considered active and recognized. Members must be active in your club/organization and not just a part of an email list of interested students.

Search for members by WSU email address, StarID or Last Name, First Name.

Download your club constitution and make any necessary changes. Label it as “___ Club Constitution 2023-2024” and attach it to the club directory entry. If you don’t label it this way, we will assume that it hasn’t been updated that year.

If no changes are needed to your Constitution, then you can leave it as it is stored in the club directory.

All clubs and organizations must have the new required language (PDF) in an updated constitution. If this required language is not in your constitution, you will not be approved as an active club.

All clubs are required to record a new video welcome message each year to help give prospective students and potential new members more insight into what your club/organization is about, typical things you do, and how to join.

All videos must be uploaded to MediaSpace. Make sure to test your video link before submitting it. Follow these instructions (PDF) to create and upload your welcome message.

Click the submit button at the bottom of the page to ensure everything updates and is correct. This will send a workflow off to the ASO Director to review your Club Registration information for approval. If they have any questions or comments, they will let you know.