Advising Resources for Faculty

Go to the advising scheduler and click on “New appointment slots” to begin.

Fill out the settings listed under “Appointment Settings.”

• Title: Create a title for your appointments or leave the default.
• Location: Insert where your advising appointments will take place.
• Description: Type in special instructions to help your advisee prepare for your upcoming advising session.
• Interval: Feel free to set how long you want for each meeting or leave the default of 30 minutes.

After you fill in your appointment settings, click the schedule to insert individual appointments or click-and-drag to insert multiple appointments at once.

You can insert up to 100 appointments at one time. Trying to add more than this maximum will overload the system.

Hit “Save” to save your new appointments on your calendar.

If you also use a planner or electronic calendar like Outlook to manage your daily schedule, be sure to block off the times you made available for advising to avoid being double booked.

Access your advisee list from the Report Index or from your advising scheduler. You must be on campus or have access to VPN to access your advisee list.

Open Microsoft Outlook to create your email invitation. Copy and paste your advisees’ email addresses into the blind carbon copy (BCC) field in your email.

Create a welcoming message for your student advisees that includes your unique advising scheduler calendar link. This link contains your Warrior ID number at the end, so verify this before sending the email to your advisees. If the link is not visible, click the “Advisors” tab.

With the link to your advising scheduler calendar, students can select an appointment from your available times.

Example Advisee Email

Dear Student,

I hope you’re having a great day. In preparation for selecting courses for next semester, please schedule an advising appointment on my calendar using the link below. Available times are in blue.

If blue appointment times do not appear, please click the forward arrow icon in my calendar to see my future appointments.

https://w3.winona.edu/AdvisingSchedule/Home/Schedule/[yourwarriorid] (Example only)

As always, I look forward to seeing you.

When a student signs up for an open appointment, the system will email you and add the meeting to your WSU Outlook calendar.

It’s important to be present for all appointment times you created. Students can schedule appointments right up to the start time of any availability you posted.

The minimum to be a full-time student is 12 during the semester and the maximum is 22 credits.

Anything more than 19 credits must have prior approval from the Academic Dean of the College their major is housed in.

Summer requires at least 3 credits depending on the financial support the student receives.

Yes, they will just not be able to have their actual diploma until after they pass the course.

Learn about the steps involved in withdrawing from WSU.

The student has 2 choices.

If they want to change to the new requirements, they need to fill out a Declare Major/Minor Form and indicate the new catalog year.

If they want to stay with the requirements as listed when they first declared, they may do so and have 7 years to complete the degree.

Yes, minor advisors can grant access codes, so students can register for classes.

Students will be put on a financial hold if registration is near until a certain amount of money is paid toward tuition.

Students may lose their registered classes depending on the amount of money left to pay.

Learn about the payment procedures and deadlines for tuition and financial aid disbursements.

The impact on their financial aid depends on students’ loan agreements and other financial aid sources.

Students should speak to the Financial Aid Office in the Warrior Hub or call 507.457.5090.

When a student repeats a course, they must take the course on a regular graded basis (i.e., letter grade).

When a student repeats a course, only the last grade received and credits earned are included in the GPA calculation. Even if the repeated grade is lower than the first attempt or a failing grade, the second grade will replace the first grade.

If the student withdraws while repeating a course, the original grade is included in the GPA calculation.

They should submit a repeat notice form to the Warrior Hub.

Without this notification, the student’s academic records may be adversely affected.

Their assigned academic advisor is the best resource for GPA information.

Completion rate: It will count against the completion rate.

GPA: It will not affect the student’s GPA.

Full-time student status: If the student drops below 12 credits, they won’t be considered full-time.

Financial Aid: Students should visit the Financial Aid Office to clarify if dropping a course will affect Financial Aid.

Refer the student to the Warrior Success Center for undeclared advising.

If they have ideas about what they want to major in instead, refer them to that academic department to meet with an advisor.